|10th May 2022|
I am contacting you as a duly made representor to the Waverley Local Plan Examination i.e., you submitted comments to the Regulation 19 and/or Regulation 19 addendum consultation on the Pre-Submission Local Plan.
The Secretary of State has appointed an independent inspector, G J Fort BA PgDip LLM MCD MRTPI to conduct the Examination of the Plan.
Programme Officer Role
I have been appointed as the independent Programme Officer working under the Inspector’s direction. I am responsible for managing the day to day arrangements of the Examination, dealing with all correspondence on the Inspector’s behalf and acting as the first point of call for all communication between the Inspector, the Council and all other parties.
For more guidance on the examination procedure and my role, the Planning Inspectorate has produced a booklet ‘Examining Local Plans Procedural Practice. A copy of this document is available for viewing or downloading on the Planning Inspectorate’s Planning Portal website:
Access to documents
All Examination related documentation is hosted on the Council’s examination webpage which can be accessed here:
Hard copies of documentation may be made available on a request basis. If you require any assistance accessing documents relating to the Local Plan, please contact me in the first instance.
Hearings & Inspector’s Documents
Dates have now been set for hearings for Waverley Local Plan Part 2 Examination in Public. Details on the hearings can be found on the Examination Webpage. The hearings will be held both physically and virtually, using Zoom, essentially this is a hybrid approach. The Inspector, Council and Programme Officer will be in the Council Chamber and participants have the choice if they wish to attend in person or Virtually.
The hearings will commence at 10 am on Tuesday 12th July 2022, and close on Thursday 21st July 2022. There are contingency days scheduled for Tuesday 6th and Wednesday 7th September 2022.
The Inspector has published a set of Matters, Issues and Questions for the Council. The Inspector has also published a Guidance Note and a provisional hearing programme. Please read through the guidance note carefully and let me know if you have any questions. The Inspector’s Matters and Issues will form the basis of the discussions at the hearing sessions. Please note the deadline of Friday 17th June 2022 for letting me know if you wish to participate in any of the hearing sessions. When notifying me if you wish to participate in the hearings, please note the following;
- Indicate which sessions you wish to participate in.
- Let me know if you wish to participate in person or virtually.
You can check the hearing programme for the relevant sessions in relation to your regulation 19 representations. Further detailed guidance on participating in virtual hearings will be published shortly.
Although the Matters, Issues and Questions (MIQs) are for the Council to respond, duly made representors are able to respond also. The deadline for submitting responses to Inspector’s MIQs is Friday 17 June 2022. Information on submitting statements in response to the Inspector’s MCQs can be found in the Inspector’s Guidance Note.
The hearings will be live-streamed and recorded for the public gallery. There will be limited seating in the venue, so we encourage everyone to observe online. Recordings will stay online for the duration of the examination. More details on where to watch will be available on the Council’s website closer to the hearings. I will keep everyone updated on this.
Email is the preferred method of communication; it’s cost-effective, traceable and an accepted method for formal communication. Please add our email address to your address book to ensure future correspondence is received and not sent into your spam or junk folders. Please also note we are GDPR compliant. My usual working hours are between 9 am and 5.30 pm Monday to Friday, but happy to deal with a reasonable level of queries outside of those times, I understand some people may not have the opportunity to contact me during work hours. At busy times, there may be a delay in email responses. If your query is urgent, or you don’t receive a reply, please call me, this also ensures your email has been safely received.
Please let me know if you have any queries or questions in relation to the Examination.
C/O Banks Solutions
Tel: 01903 776601
M: +447519 628064